administrative assistant, executive assistant, staffing agency

Four Tips for Hiring a Stand-Out Administrative Assistant

Administrative assistants are often considered the backbone of an organization. The most successful admins are trained and can execute a wide variety of tasks. The following tips will help you hire an administrative assistant who can make your company stronger:

  1. Make a clear list of job expectations. You don’t know who you’re looking for until you know what qualities a successful candidate will need. Make an exhaustive list of responsibilities and from that, determine a list of skills and experiences that are required for the role. Now you can use that list to compose a well-written and compelling job description. It’s also important to understand salary trends and make sure that the scope of the role matches the range of salary you are willing to offer a candidate.
  2. Let people know you’re searching. There are a lot of hard working, experienced executive assistants out there, and alerting your network that you are looking might uncover talent you wouldn’t have otherwise found.
  3. Pay attention to certain details. When reviewing candidates, notice instances when they have gone above and beyond in past roles. Pay attention to the candidates that have shown an effort to better themselves through training or participation in industry organizations. These are good signs that they are highly motivated professionals.
  4. Partner with a Staffing Agency. Preferred Staffing & Recruiting has been helping clients find great people for over thirty years. Our experienced staff is particularly skilled at finding qualified administrative assistants, from entry to executive level. We’d love the opportunity to work with you!

Contact PS&R today by calling 617.723.1919 or visit us at www.psandr.com!

 

zoom, interview, virtual interview, boston recruiter, executive recruiter

Five Tips for Mastering the Virtual Interview

If you land an interview right now, it will most likely take place using Zoom or another video conferencing app. And let’s be honest, we might be doing virtual interviews for the foreseeable future! If you haven’t used Zoom, it is fairly straightforward. The employer will do the work of setting up the meeting information, so all you need to do is make sure you are comfortable with the technology. Here are some tips from PS&R to help perfect your Zoom interviews.

  1. Know what you’re doing. Get the app set up on your device well ahead of time. Practice with a friend or relative to ensure there are no audio or other issues. Make sure your profile name is your first and last name. If you have other people in the household who also use the app, they could have changed the profile name to just about anything. You want the interviewer to see your name while you are speaking to one another.
  2. Find the right setting. You will need a quiet and private place to take the interview. For people with a busy household, this could mean that a laundry room or walk-in closet are the only viable options. These spaces could be messy or potentially distracting to your interviewer. Thankfully, Zoom offers virtual backgrounds. If you can’t interview in a space that is appropriate, test out a few backgrounds ahead of time and choose a simple one that you like the best.
  3. Dress appropriately. Pick out clothing that you would wear to an in-person interview, and make sure it’s pressed and stain-free. Just because you are not face-to-face doesn’t mean these details will go unnoticed.
  4. Be mindful of your speech and body language. Video conferencing apps tend to be glitchy, even with the best internet connection. Using a slow and steady pace when you speak will help avoid any misunderstandings and will show that you are calm and confident. The interviewer will be watching you the entire time, so it’s important to remain professional and not inadvertently react to an incoming text message or a child calling from another room.
  5. Prepare ahead of time. Just like any other interview, you should have answers ready for the most common questions. Also write down any questions you might have and keep them handy. If you don’t understand something, don’t be afraid to ask for clarification. As we mentioned before, the Zoom app isn’t perfect and it can sometimes freeze for a second or two, so if you aren’t sure what was communicated be sure to get confirmation.

It’s likely that even when things do return to “normal”, virtual interviews will be used more frequently. There’s no better time than now to use these tips to become a pro!

PS&R’s experienced executive recruiting team is here for you during your job search, or if you are the one doing the hiring. Feel free to contact us at 617.723.1919.

IT, Information Technology, Preferred Staffing & Recruiting, Executive Recruiters

Information Technology Jobs on the Rise

These days we are using technology more than ever before. It’s not surprising that, as a global trend, computer and tech-related jobs are becoming more important. According to data provided by CompTIA, the information technology industry will grow at a rate of 3.7% in 2020. This information leaves companies scrambling to attract top tech talent to fill some of this year’s most in-demand positions.  These roles range from data-focused to AI-related jobs, and everything in between.

Here is where Preferred Staffing & Recruiting can help! The industry is broad, so IT recruitment covers a diverse spectrum of technology related disciplines.  PS&R works with a wide range of talented staff with varying degrees of experience. We know the Information Technology industry and we know how to recognize good people. When new projects begin, hiring managers return to us because of our excellent record of matching their requirements and budget.

Here are just some of the IT staff we can help provide:

  • IT Managers
  • IT Project Managers
  • Business/Systems Analysts
  • Help Desk/Desktop Support
  • Network Engineers/Administrators
  • Systems Administrators
  • Cloud/DevOps Engineers
  • Data Center Technicians/Engineers

Do you need IT Staff for ongoing technical work or for a short-term project? Tell us your requirements and let PS&R’s executive recruitment team find the right candidate for you!

executive recruiter, resolutions, career resolutions, staffing agency

Resolutions for Boosting Your Career

As 2019 comes to a close and we usher in a new decade, it’s that time of year when everyone begins planning their New Year’s resolutions. This year, how about focusing on choices that will boost your career? PS&R has ideas for reasonable resolutions that you can make now to kick start your professional life in 2020. The best part is, they won’t be impossible to keep!

Connect

Have you lost touch with your core career network? This is a great time to strengthen relationships you haven’t been paying attention to, and to foster new ones. Be proactive! Invite an old colleague out to lunch, take the time to endorse someone you respect on LinkedIn, or share an article that you think a recent acquaintance might really enjoy reading. Connecting with key players in your network now will make it easier when you need to reach out to them throughout the coming year.

Commit to learn

Expanding your knowledge or learning a new skill are great ways to better yourself for your career. This could mean taking a course that is useful in your current position or that could help you get your next one. Another idea is to pinpoint an industry meeting or convention that you can attend to potentially make new contacts or learn tips. Subscribe to a new publication and dedicate time every day to reading it. Or, look into a career counselor or executive coach. There is always a way to improve yourself, and now is a great time to plan how you’ll do it.

Confront habits that derail productivity

Social media is probably one of the biggest causes of workplace distraction. There are simple steps you can take to eliminate constant pauses in your daily activity. First, turn off notifiers to get ride of the constant alerts regarding new posts, videos, and messages. You can also use site blockers to blacklist the biggest time-stealing websites. Designate a time in your day, perhaps on your commute home if possible, to catch up on whatever you have missed on social media during work hours. You’ll be thankful for the time you get back for more productive tasks.

If your New Year’s resolutions include finding the best executive search firm, then Preferred Staffing & Recruiting is here to help. Our experienced recruiters use a collaborative and consultative approach that makes us the best staffing agency in the greater Boston area and the perfect fit for you.

staffing agency near me, recruiter near me, job search

How To Impress A Potential Employer

The saying is true, “You never get a second chance to make a first impression”. Your first contact with a new company is typically an online application or submission of your resume and cover letter. Follow these tips from PS&R to make that first impression perfect!

Pick jobs you are qualified for.
Online applications have made it easy for employers to get spammed by unqualified candidates. The person reading your online application is not going to make the stretch to fit your qualifications to the position at hand if it is not obvious. Our advice is to quickly qualify yourself as a potential candidate in the very beginning of your email, your cover letter, and your resume. Most resumes get about 30 seconds of review time, so make your relevant skills obvious.

Write a killer cover letter.
Again, you want the employer to see your eligibility right away, so focus your cover letter on your key qualifications. If you know the person conducting the search, address the letter to them using their surname, i.e. “Mrs. Jones”. Make sure you specifically mention the job title for which you are applying, and check spelling and grammar carefully.

Customize your resume.
If you have a career objective on your resume, use it to promote yourself rather than describe the type of company you want to work for or position you are seeking. List your qualifications and tailor them to match those required for the position. Be sure to show progression in your job history and use measured results to describe your accomplishments. Customization is key to impressing your potential employer!

PS&R is a leading staffing and recruitment agency in Massachusetts. Be sure to read our blog Hired for more tips on landing the perfect job.

recruiters near me, recruiter, boston recruiters, passive candidates

Tips for Recruiting Passive Candidates

PS&R knows that sometimes the most talented candidates are not the ones looking for a new job. But just because someone is employed, doesn’t mean they are not open to a fresh opportunity. Here are our thoughts on how to successfully seek and attract passive candidates.

Take time to research. If you find a candidate you are interested in, learning about them ahead of time is key. Read their company biography and their LinkedIn profile. Check out what they post on Twitter and Facebook and try to find industry articles written about or by them. The more you know, the better equipped you will be to craft the right pitch.

Ask the right questions. Remember that you are trying to persuade someone who is not on the job hunt to make the leap to your company. This means you need to find out what interests them the most. Once you’ve given them your pitch you can ask questions such as; “What do you love about your current job?” or, “What would you like to see in an offer from us?”. Knowing what they are looking for will help you make an offer they will accept.

Get them excited. Make sure the candidate knows what your company is all about, and why they will be happy there. You’ve done your research, so use the information you gleaned to talk about things that will pique their interest: future projects that they will be involved in, plans for company growth, or potential new roles and opportunities.

If your company needs assistance recruiting passive and active applicants for top positions, Preferred Staffing & Recruiting can help. As a leading Boston recruiting firm, we will leverage years of experience and proven recruiting strategies to find you the best candidates.

 

top recruiting firms, recruiting agent, executive recruiter, recruitment manager, best recruiting firm MA

Motivating Your Temporary Employees

Making sure your temp employees are happy and feel valued is essential to ensuring that they will work hard for you. PS&R has gathered some ideas to help you incent and excite temporary employees in your workplace.

Treat your temps like part of the team. There is already a disparity between how temporary and permanent employees are paid, given bonuses, and given benefits. There can be a psychological difference between the two groups as well. Try to nullify any preexisting hard feelings by treating and rewarding all employees as a team. Be sure to project that each individual has contributed their part to the successful accomplishments of the group.

Choose the right incentives. If you know this assignment does not have the opportunity to become permanent, create incentives that workers can earn in a short period of time. You could also make the incentives something that will give the employee a sense of pride in the company; such as an employee discount or exclusive products or promotional items.

Consider taking them perm. If there is an opportunity for the temporary position to become permanent, let the employee know right away. This is the easiest way to incentivize someone to work harder and smarter, and to take an active interest in the success of the company.

PS&R has over thirty years of experience helping job seekers and employers in the Boston area. We enjoy taking the time to get to know our clients and our candidates, enabling us to consistently make the right match. If you are looking for a staffing and recruiting agency in Massachusetts, PS&R would be happy to assist you with your needs!

 

Managing Millennials Successfully

According to the Pew Research Center, 35% of the American work force consists of Millennials, making them the largest working generation. Given the sheer size of this group, why are so many companies having difficulty retaining talented employees under the age of forty?

Millennials bring unique qualities and skills to the workplace. They also have different expectations of how they are managed. PS&R offers some insight on how managers can approach this generation in the workplace:

Challenge them, but also have fun. Not only are Millennials incredibly well educated, but they also grew up during a time of rapid technological change. As a result, these younger workers want to be lifelong learners. They expect a challenge, so they are happiest when managers provide consistent opportunities for their development. You can show top talent in this generation that you care about their future career by putting learning and growth opportunities at the forefront of your workplace culture. Millennials also believe in work-life balance. You probably know of companies that have created common gathering spaces and weekly social events. This is likely an effort to accommodate the need of Millennials to integrate work with play.

Let them make a difference by working for you. Millennials grew up believing they were capable of changing the world. They were encouraged to be highly educated and to get involved with global events and social issues. This generation will relate better to an organization that has a broader connection to the outside world. As an employer, you can connect to Millennials by putting the mission and values of the company first. Make sure the culture involves giving back to the community in some way.

Show them their value. The recession in 2009 was difficult for all, but Millennials were especially hard hit. Many lost their jobs or their starter savings. Because of this, this generation is looking for reliable benefits that include a solid retirement plan and a wage that matches their cost of living. Showing loyalty to Millennials through compensation packages will make them work harder for you.

Turn to an experienced recruiting firm for help finding, hiring, and retaining top talent in the Millennial generation. Contact PS&R today at 617.723.1919.

temp agency, hiring firm, recruitment agency, recruitment specialist, job search

4 Tips for Increasing Happiness and Motivation in the New Year

The New Year is often a time for self-reflection and goal setting. But reaching goals is difficult if you are not feeling the motivation to make strides. Here are a few tips for staying motivated, balanced, and happy with both work and your personal life in 2019:

1. Become a list maker.

There is nothing more satisfying than crossing off “to-do’s”. Whether you keep yours electronically or the old-fashioned way; start each day off with a fresh list. The easier and quickest to accomplish tasks should be at the top. Work your way down to the harder and more labor-intensive assignments. Keep in mind that you should not be trying to solve the worlds’ problems on a daily basis – your list should be manageable and 100% doable. After all, the idea is to get every item crossed off by the end of the day, so you feel a sense of accomplishment and motivation for tomorrow!

2. Review and revamp your online presence.

It’s time to update! Get rid of that profile picture from 2015 with a fresh and recent photo. Add new skills and interests to your LinkedIn page. While you’re at it, why not update your resume to reflect your most recent accomplishments in your current job? You never know when an opportunity might arise, so even those who are not on the job hunt should be prepared.

3. Declutter.

Your desk, your email inbox, a junk drawer in your kitchen… these are all places where things tend to pile up. Facing this mess every day can bring you down and be demotivating without you even realizing it. Dedicate twenty minutes to organize each space in your life where things have become unruly. Take the time to shred old documents, erase and unsubscribe from unwanted emails, and throw away those broken pencils and expired CVS coupons. You’d be surprised how much better you feel seeing these places clean and organized.

4. Take some time for yourself.

Looking forward to a planned trip can be very motivating. Francine Lederer, a clinical psychologist in Los Angeles told ABC News, “Most people have better life perspective and are more motivated to achieve their goals after a vacation, even if it is a 24-hour time-out.” Don’t put off planning the vacation time you have earned. Get something on the books now for 2019. If finances and vacation timing are making it difficult to plan your dream trip; consider taking a long weekend doing something you love. It could be camping, painting, cooking, or spending the day reading a book at your favorite local beach. Dedicating time away from work doing something that makes you happy will greatly improve your mood and motivation.

PS&R wishes you all the best for happiness and success in 2019! If your New Year’s goals include finding a new job, contact us at 617.723.1919.

temp agency, hiring firm, recruitment agency, recruitment specialist, job search

Boston Tops List for Job Searchers

Here is some great news for job searchers in and around the Boston area:

According to www.StaffingIndustry.com; “Boston is the best city to find a job both in the United States and internationally, according to research released by relocation services provider Movinga. The data examined economic strength and standard of living, as well as opportunities for women, young people and expats, in 100 cities. Twenty American cities make the international ranking, due to a strong job market and a booming economy.”

New York and San Diego also scored well, but Boston was the only US city that made the top 10 of the list.

The holiday season is upon is, but that doesn’t mean your job search should stall.  This is a great time of year for networking, so get out there and mingle!  A new year also means a new budget, so companies might be doing more hiring in January.

Give your career search a jump start and contact PS&R at 617.723.1919. Or visit our Job Listings page to find a job that’s right for you!