Three Reasons to Use a Staffing Firm to find an Executive Administrator

The Executive Administrative Assistant is one of the most important – and difficult – positions to fill in any company. You need to find someone with the business acumen, emotional intelligence, and administrative competency to take on the challenging role of being the right-hand person to the leaders within your organization. In addition, you need someone who can guide these leaders, keep them on task, and handle each unique personality. Here are three reasons to use an experienced and knowledgeable staffing firm to help find your executive administrator:

1. Expertise. Preferred Staffing & Recruiting has been placing administrators for over thirty years. We know the experience and skills required in a candidate who will succeed at any given corporation.

2. Only See the Best. Posting a job online can result in an influx of applicants. Instead of sorting through hundreds of resumes followed by dozens of interviews to narrow down the talent pool, your recruiter can present you with top candidates right from the start.

3. Save time and money. Recruiting cannot be done passively; it is a strategic and time-consuming effort. Because we can find the right person right away, you avoid the extra expense of hiring for the same position more than once.

Preferred Staffing & Recruiting is a woman-owned staffing business providing permanent and temp to perm workforce solutions for Boston and beyond. Let us help you find your next great Executive Administrative Assistant by contacting us today!

Three Qualities of a Great Leader

On average, we spend thirty percent of our lives at work, so creating a workplace environment that is encouraging and productive is essential. We’ve all heard the tales of horrible bosses and temper-tantrum throwing executives. But there are many managers who boost morale and create a culture of collaboration and growth mindset. These are the leaders who motivate and inspire. These are the leaders we should all strive to become. PS&R has curated some traits that we believe distinguish a good boss from a great one.

  1. You’re Available.

A great manager is accessible and approachable. Having an open-door policy makes employees feel comfortable and trusting. When workers come to you, make sure you are a good listener and give their ideas credit. Provide feedback when appropriate and coaching when needed. Afterall, it’s a team you are trying to build so make sure your employees know you are working together.

  1. You Care.

There are many ways to care for the people who work for you. One impactful way of doing this is to provide a work culture that focuses on work-life balance. You can show that you value employees’ time by skipping unnecessary meetings and being open to a hybrid work schedule. Other ways to value your employees include providing a safe and comfortable work environment and offering competitive salaries and benefits.

  1. You’re Real.

Sharing details of your personal life will help employees get to know you better, make you seem more human, and give you more ways to connect. When you give someone a lens into your real-life struggles and how you cope with them, it opens the door to becoming a mentor.

If you are looking to hire an excellent leader, PS&R would love to help. Contact us at 617.723.1919.

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Is Now The Right Time To Consider Temporary Employment?

You’ve been searching and searching, but after months you still haven’t landed that perfect job. You might not have considered it yet, but temporary employment has many benefits, especially in our current job market. PS&R knows that temporary employment is often a great bridge to a permanent position. Read on for help determining if a temp gig might be the right move for you.

You need to find work quickly. If you’ve been unemployed for a while and need to find a job fast, a temporary role may be your best option. Typically, employers look to contract workers when there is an immediate need; so the hiring process moves more quickly. If your top priority is a paycheck, applying for a temp position could be a great idea.

You aren’t certain where your career is going. If your career goals are unclear, or you are thinking of switching industries, temporary roles are a great way to test the water. Most temp jobs have a set assignment end date, so you’ll know how long you’ll be committed and when you can start the next position. It’s also a great opportunity to try out a new role or even a brand-new industry.

You need more time. It is unlikely that you will be taking temporary work home with you at night, and some temp assignments are part-time. This should give you ample free time to continue your search for a direct placement, ensuring you don’t lose important momentum.

PS&R has been assisting Boston area employers and candidates find the right fit for over thirty years. Whether you are looking for a temporary role or direct placement; we’re here to help. Contact us at 617.723.1919 or visit our website at www.psandr.com.

 

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PS&R’s Top Blogs for Job Seekers

Summer is a great time to do more reading, for work and for pleasure. We at Preferred Staffing & Recruiting love discovering new blogs and broadening our knowledge of all things job search related. Here are some of our favorite career related blogs that we’re reading right now:

Career Sherpa

Career Sherpa is full of helpful tips, tricks, and motivation for job seekers. We love the author’s positivity and focus on taking control of your job search. The site offers checklists and sample resume-related documents, as well as affordable virtual workshops. The Career Sherpa has been featured in many major publications, including USA Today and Forbes.

 

Ms. Career Girl

Our favorite part of this site is the Resume Optimization Tool that allows you to upload your resume and the job description of the position you are applying for. The tool then gives you a match rating and helps you optimize your resume so you can make it a better fit for that job. Ms. Career Girl also offers relationship advice, tips for maintaining a healthy lifestyle, and help with planning your next vacation.  This blog hits the perfect balance of work and play!

 

Career Contessa

The founder of Career Contessa was a recruiter with the goal of helping women build successful and fulfilling careers. Her team has succeeded by offering articles on everything from cover letter advice to cultivating confidence to salary negotiation.

If you searching for a job opportunity OR if you are looking to hire new talent at your organization, PS&R is here to help. Reach us at 617.723.1919 or visit www.psandr.com. Happy reading!

Tips for Improving Employee Retention

The COVID-19 pandemic has caused a lot of workers to rethink their present employment situation. Not surprisingly, those who are choosing to find a new opportunity are ultimately searching for a more meaningful and fulfilling job. They are also looking for employers that care about their personal well-being. PS&R has come up with some strategies to help you with employee retention.

Recognize milestones to promote teamwork. All employees deserve to be recognized, not just your very top performers. Celebrating team milestones is a great way to make everyone feel included and valued.

Start employees on the right foot. This means thorough onboarding and an orientation process that introduces the new hire to company culture. Also inform them on feedback loops, timing and process of reviews and other communication touchpoints – this will show them you truly care about their future success with the organization.

Make wellness a priority. The pandemic has prompted many employers to increase their wellness offerings to employees, and for good reason. Employees are putting a greater focus on their work-life balance and their overall physical and emotional health. This means employers also must make it a priority if they plan to retain workers. Consider additional live and virtual wellness offerings, flex work schedules, and increased training and mentoring programs.

It’s easy to avoid the cascading fallout after the loss of an MVP if you use the tips above. If your employees know you’re there for them, they will be there for your company.  When your organization is looking to make the next great hire, PS&R can help. Call us at 617.723.1919 to learn more.

Perfecting Your LinkedIn Profile

LinkedIn is a great tool for job seekers and employers alike. While your LinkedIn profile will repeat much of the information provided on your resume, it is a unique place to showcase your story and share additional details. Preferred Staffing & Recruiting gathered some tips to help you manage and get the most out of your LinkedIn profile.

  1. Make sure it’s complete

LinkedIn does you the favor of rating your profile strength. And it’s true that a more completed profile – or “All Star” profile – will get more views. In fact, LinkedIn purports that users who have a completed profile are forty times more likely to find a new opportunity through their site. Start by uploading a recent professional photo as your profile picture. Continue and complete all other sections of your profile. To gain All Star status, filling out each section is not always enough. You will need at least five skills listed and at least fifty connections. Be thorough and provide as much content as you can.

  1. Give a recommendation to get one

A LinkedIn recommendation is just like a reference from a former boss or employer and can carry a lot of weight. If you take the time to give a recommendation to someone, they are likely to return the favor.  Make a goal to have at least one recommendation from every job listed on your profile.

  1. Find ways to stand out

There are a lot of impactful areas on your LinkedIn profile where a little attention can really make you stand out.  For example, everyone uses key words throughout their profile. But focusing your key words in your Summary and Experience sections will really help make your profile shine.  When you’re using key words, it’s important not to sue the same words and phrases that everyone else is using. LinkedIn published the most used “buzzwords” in 2018, you can see that list of words to avoid here.

Customizing your URL is another great way to differentiate your profile.  Linked in automatically generates a random URL web address for your profile, but you have the option to customize this to something more relevant and more concise.  This will also make you easier to find, especially if you have a common name.

Finally, adding a background image is a great way to make your profile stand out. Most people stop at a just a headshot, but adding the narrow background image will help potential employers trigger a memory of your profile. Make sure the photo is attractive, eye catching, and professional. It could be a stock image of something you enjoy, a nature picture, or a photo of you working or doing something you love.

PS&R is a woman-owned business that has been helping job seekers and employers since 1984. Our collaborative and consultive approach makes us stand out from other executive recruiters. For more information and to find out how we can help you, contact Kathy Orcutt at 617.723.1919.

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Tips For Your 2021 Job Search

We are all excited to welcome a new year and to put the “unprecedented” year of 2020 behind us. The pandemic has wreaked havoc on all aspects of our lives, in particular our work and hiring processes. As we look ahead to what a fresh year may bring, it is important to recognize that the job search process has been forever changed. Here are some things you need to know about your 2021 job search:

Remote work and hiring processes are here to stay. Some companies will want their workers back on-site when it’s feasible to do so, but many will be looking permanently at hybrid or flexible schedules. It is also likely that remote interviewing will be more common than it was prior to the pandemic. This means that keeping your WFH skills honed and your video interviewing skills sharp will be key. One downside of the virtual interview is that a candidate is unable to enter a workplace and get a feel for the culture of the company. For this reason, job seekers will need to work harder to do due diligence on a potential employer.

Diversity and inclusion will be a priority. Some good news for the 2021 job market is that employers will be more focused on diversity, equity, and inclusion in the workplace. They will be looking to build diverse teams and to find candidates who are aligned with their company goals. You can find a great article about evaluating a company’s dedication to DEI written by The Muse here. Job seekers should also plan ahead for how you will answer interview questions regarding diversity and inclusion.

Expect more AI in the recruitment process. A lot of hiring managers already use software to help organize job applications. The use of this software and other forms of AI will continue to become more commonplace. What does this mean for your job search? To avoid being passed over by a tracking system, make sure you are applying for jobs that are the right fit for your skillset, and avoid applying for multiple jobs within the same organization. Use key words from the job description in your resume and your cover letter.

This past year has been a rollercoaster, and 2021 will likely have its fair share of obstacles. However, we at PS&R are optimistic that this coming year will be filled with plenty of bright spots and new opportunities. We look forward to working with you!

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Tips for Helping WFH Parents Succeed

Parents currently working from home while their kids are remote learning are in a uniquely difficult situation, especially if both parents hold a full-time job. There are many steps employers can take to show these workers that they care, and that they are willing to help them succeed. Below are just a few ideas companies might keep in mind to make sure they retain these parents and help them avoid burn out.

Allow for Flexibility. Be sure to empathize with the challenges that these employees are currently facing. While these parents are likely reaping the benefits of no longer commuting to work, they are also facing new challenges to their work-life balance. Offer flexible scheduling or windowed work if possible. If needed, be prepared to spread the workload by bringing in interim staff. You should also consider what post-pandemic flexibility might look like. These employees may be incented by the idea that after their children return to school, they will still have options to work from home and have a more manageable schedule.

Provide Resources. Studies have shown that working moms are disproportionately impacted by the pandemic. According to NPR, 865,000 women left the workforce in the month of September. Employers should help these employees understand that they are not alone in their struggle. Providing a platform for parents to connect with other parents at the company would be a great way to show that you care. Consider creating a spot on your company website to offer parents information on childcare options, children’s’ activities and field trips, recipes, stress relief and other helpful websites or webinars.

Communicate. It’s easy for remote employees to feel isolated from the company, especially when you add in the stress of managing a child’s at home learning. This is the time to overly communicate with your employees. Be sure to celebrate accomplishments and big wins. Schedule team-building events over zoom to keep up camaraderie and make everyone feel like they are part of the team.

Are you looking to add to your team? Let PS&R help you find your next great hire. Call 617.723.1919 to start working with one of our experienced executive recruiters.

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Remote Job Interview Questions You Should Master

Not ready to return to a traditional office setting? You are not alone. As many companies are operating with all remote employees, work from home opportunities are more readily available than before. But employers are still looking for a candidate that is the “right fit”, and that now means someone who has the habits and qualities of a self-motivator. PS&R has put together some questions for you to review and consider before you interview for that remote position. Think about how you will communicate the way you work and what you do to stay productive.

  1. How do you balance your work and personal life when working from home?

It can be hard to prioritize your own physical health and mental health, along with family time, when there is no separation between work and home. Think about how you will structure your day and how you will make time for yourself.

  1. What does your “at home” workspace look like to make you successful?

If you have a home office, think about what equipment you will need to be comfortable and effective. This could mean a standing desk, a larger monitor, or special headphones.

  1. How do you prioritize tasks throughout the day?

Working remotely can put you in a more fast-paced environment than you are accustomed to. Think about how you will prioritize calls/meetings and tasks throughout the day. It’s important for your potential employer to know you have a handle on this.

  1. What concerns you about working remotely?

If you are asked about your concerns with working remotely, your potential employer is looking to see if you are aware of your weaknesses and how you might work to improve in these areas.

When interviewing for a remote position, it’s important that you have thought through your strategy for working effectively, avoiding burnout, and operating as part of a team. Clearly communicate your approach and you are one step closer to your next opportunity!

If you are looking for a work from home job or if you are an employer looking to fill remote positions, PS&R is here to help! Our experienced executive recruiting team can be reached at 617.723.1919.

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Four Tips for Hiring a Stand-Out Administrative Assistant

Administrative assistants are often considered the backbone of an organization. The most successful admins are trained and can execute a wide variety of tasks. The following tips will help you hire an administrative assistant who can make your company stronger:

  1. Make a clear list of job expectations. You don’t know who you’re looking for until you know what qualities a successful candidate will need. Make an exhaustive list of responsibilities and from that, determine a list of skills and experiences that are required for the role. Now you can use that list to compose a well-written and compelling job description. It’s also important to understand salary trends and make sure that the scope of the role matches the range of salary you are willing to offer a candidate.
  2. Let people know you’re searching. There are a lot of hard working, experienced executive assistants out there, and alerting your network that you are looking might uncover talent you wouldn’t have otherwise found.
  3. Pay attention to certain details. When reviewing candidates, notice instances when they have gone above and beyond in past roles. Pay attention to the candidates that have shown an effort to better themselves through training or participation in industry organizations. These are good signs that they are highly motivated professionals.
  4. Partner with a Staffing Agency. Preferred Staffing & Recruiting has been helping clients find great people for over thirty years. Our experienced staff is particularly skilled at finding qualified administrative assistants, from entry to executive level. We’d love the opportunity to work with you!

Contact PS&R today by calling 617.723.1919 or visit us at www.psandr.com!